What all data do I share with the Trivia App?

What all data do I share with the Trivia App?

We understand a lot of sensitive data lives in Microsoft Teams and we’re right here with you. Please review our Terms & ConditionsPrivacy PolicyCookie Policy, and a breakdown of the data collected (mentioned below).

To view Trivia’s Publisher Attestation with documentation on security, compliance, and data handling practices as part of the Microsoft 365 App Compliance Programclick here.

Note: We complete security reviews or questionnaires for annual subscriptions.

Here's a breakdown of the information collected:

Trivia only collects information to run quizzes, games, and certain features such as scheduling and leaderboards.

  • What data is collected?
    • The bot collects information for the team it is implemented in. This is specifically for enabling communications with users inside of Microsoft Teams during and after various Trivia Events (games, challenges, etc.), and for sending out emails to the administrator for communicating important messages regarding onboarding, new feature releases, and support.
      • Team name - used in your personal Trivia dashboard, email communications
      • Admin details (name, email) - used in email communications (onboarding, payment, support & feature releases)
      • User names - used inside the app while displaying responses, results & leaderboards
  • How long is the data retained?
    • It's retained as long as you are a customer. After you cancel the plan, we routinely delete all PII data.
  • Where is the data stored and is it encrypted at rest?
    • It's stored in AWS servers in North Virginia, USA and yes, it's encrypted at rest.
  • Is the data used by any 3rd party application?
    • No data is used by any 3rd party application. The only information we process out of the system is the administrator name and email address for communicating important onboarding, feature releases, and support messages.
  • Who can interact with the Trivia bot?
    • If the administrator adds the Trivia bot to your team, it will be available for users to interact with, across all channels inside that particular team.

If you’d like to have more control over the Trivia app, you can upgrade to Trivia's enterprise plan. Your requests in admin management capabilities and data privacy will be considered a priority.

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